Privacy statement of Study Association Industria
Agreed upon by the board of Study Association Industria, Eindhoven, 2022
We respect your privacy and only will use your personal data for the goals which you give your data to us.
In this privacy statement we want to give you more clarity about the personal data we collect and the
purpose for this.
Industria takes the protection of your personal information seriously and takes appropriate measures to
counteract misuse, loss, unauthorized access, unwanted disclosure and unauthorized modifications. If you
have the impression that your personal information is not well secured or signs of misuse are detected,
please contact the board through bestuur@industria.tue.nl.
1. Data Controller
Name association: Study association Industria
Legal representative: The Industria Board
Website: industria.tue.nl
KvK Eindhoven: 40235670
2. Personal information we process
Industria processes your personal information when you are using our services and/or if you provided us or
you gave the Eindhoven University of Technology (TU/e) permission to provide this information to us. Below
is an overview of the personal information that we process:
• TU/e credentials (ST-number & Student number)
• Name (first- & surname)
• Date of birth
• Full address information
• Telephone number
• TU/e e-mail address
• Study Program
• First year of study program
• Data of your activities on the Industria website (industria.tue.nl)
• Date of registration
Our website, app and/or services do not have the intention of gathering information from people younger
than 16 years old, unless they have permission from their parents or guardians. We only process the
personal information when someone is logged in, so someone needs to be enrolled at the university. We
are, however, not able to verify if a visitor is younger than 16 years old. Therefore, we suggest parents to
be involved in the online activities of their children. This to prevent that personal information about children
is collected without parental consent. If you are convinced that we have collected personal information of
a person younger than 16 years old without parental consent, please contact us through
bestuur@industria.tue.nl. We will then make sure this information will be deleted.
3. Why do we need your personal information?
Industria processes your personal information for the following goals:
• Giving you access to the Industria website (industria.tue.nl)
• Giving you access to the Industria app
• Giving you the possibility to subscribe for committees and/or events on the Industria website or on
the Industria app
• Handling your payments
• Sending news messages and/or advertising brochures
Summary of Processing activities
Type of data:
TU/e credentials (STnumber & Student number):
- Purpose: giving you access to the Industria website (industria.tue.nl)
- Legal basis: contract
- Retention time: 4 weeks after you unsubscribe from the university
Name (first- & surname):
- Purpose: handling your payments
- Legal basis: contract
- Retention time: 4 weeks after you unsubscribe from the university
Date of birth:
- Purpose: 1) handling your payments, 2) check if you are underage
- Legal basis: 1) contract, 2) law
- Retention time: 4 weeks after you unsubscribe from the university
Full address information, telephone number, TU/e e-mail address:
- Purpose: 1) handling your payments, 2) sending news messages and/or advertising brochures, 3) giving you the possibility to subscribe for committees and/or events on the Industria website or on the Industria app
- Legal basis: 1) contract, 2) legitimate interest
- Retention time: 4 weeks after you unsubscribe from the university
Study program, first year of the study program:
- Purpose: be able to notify you about important news on the study program or for the students in the study program
- Legal basis: consent
- Retention time: 4 weeks after you unsubscribe from the university
Data of your activities on the Industria website (industria.tue.nl):
- Purpose: giving you access to the Industria website (industria.tue.nl)
- Legal basis: legitimate interest
- Retention time: 4 weeks after you unsubscribe from the university
Date of registration:
- Purpose: sending news messages and/or advertising brochures based on your cohort
- Legal basis: legitimate interest
- Retention time: 4 weeks after you unsubscribe from the university
Picture:
- Purpose: documenting the events and advertising on social media
- Legal basis: consent
- Retention time: no retention time
4. TU/e credentials
Your TU/e credentials are used to link your personal profile on the Industria website and/or Industria app
to the subscription details and the information from the TU/e. In this way, Industria can verify all other
personal details and accept or decline registration for membership.
5. Name
Your name is used to identify you as person and address you in all types of communication and on your
personal profile on the Industria website, Industria app, etc.
6. Date of Birth
Your date of birth is used to recognize your birthday and to be able to check your age for Industria activities.
7. Full address information
Your full address information can be used to notify you of news or to send you a card. You can always change
your address through the Industria board.
8. Telephone number
Industria (represented by the Industria board) can use your phone number if they want to contact you or
need to contact you in an emergency situation. You can always change your phone number through the
Industria board.
9. TU/e e-mail address
Your TU/e e-mail address will be used to notify you of Industria news or important messages from the
Industria board. By becoming a member, you are also automatically registered to the mailing organization
Career Vision. Career Vision keeps you up to date on interesting internships, job openings and business
courses that the industry has to offer. Also, your e-mail address can be used by the association (represented
by the Industria board) when they think contact is in order.
10. Study Program
Your study program is used to determine the group of students you belong to and to be able to notify you
about important news on the study program or for the students in the study program.
11. First year of study program
The first year of study program is used to determine to which cohort you belong to be able to notify you
about important news which belong to a specific cohort.
12. Data of your activities on the Industria website
In order to keep an overview of all the events you attended or bought tickets for, Industria stores the data
of your activities. The data only consists of order information, linked with your personal details. No other
tracking is done.
13. Date of registration
The date when you become a member, will be registered in the Industria Database. This information will be
used to send information to a certain part of the members to make sure everyone gets the right information.
If you find that this isn’t the right information for you, you can always report this to the Industria board.
14. Pictures
During Industria activities pictures can be made of you. The pictures can be seen at the Industria server
(only accessible by Industria members) and a selection will be published online (Facebook, Instagram,
Snapchat, LinkedIn or Industria website. Before the activity, we will ask for your consent to use your image.
If you have an objection, you can always report this at the Industria board. If you don’t like a published
picture, it is also possible to inform the Industria board about this. In these cases, the Industria board will
take appropriate measures. All previously online environments are fully managed by the Industria board or
by order of the Industria board.
15. Sharing personal data
Your data is automatically shared with several parties if you become a member at Industria. Your data will
be uploaded to the Industria Database. The Industria Database is an online database system that is managed
by the Industria board. The Industria Database is hosted by Dutch Coding Company. Industria does not share
any personal information with Dutch Coding Company.
The Industria app is an app for Android and Apple that is managed by the Industria board. The Industria App
is hosted by Digitalpatrol B.V.
Athenaeaum, the book delivery company that works together with Industria, supplies Industria with the
following personal information, namely; ordernumber, mailadres, name & surname, title of the order
book(s) and/or order date. This personal information is used by Industria for the book sales only and will
not be stored.
If you buy a ticket at the Industria website or the Industria app, the financial transaction will pass through
Mollie Payments. Mollie Payments will only deal with the financial transaction via IDeal. There is no personal
information shared with Mollie Payments. The order information of (free) tickets is also automatically
shared with the Industria Database.
Furthermore, Industria committees can get your TU/e e-mail address through the Industria board if they
need to contact you to provide you with information for their activity. For other data, they will always send
you an email. These other data will be deleted in one month after the event has taken place.
Industria has several foundations. Personal data is also shared with these foundations. For the foundation
Stichting Technische Bedrijfskunde Borrels the sharing of data can be found in the conditions of VIP Card.
For the other foundations the same applies as for the Industria committees.
Also, by registering to Industria, you are automatically registered to the mailing organization Career Vision.
Your TU/e e-mail address is shared with Career Vision.
Your data will not be shared with other third parties before you have given your written permission.
16. Cookies
The Industria website (industria.tue.nl) uses cookies. A cookie is a small text file that is saved on your
computer, tablet or smartphone at your first visit to the website. The cookies we use are necessary for the
technical use of our website and your ease of use. These cookies make sure the website is working properly
and remember for example your preferences. We can also optimize our website with these cookies.
We would like to inform you about the various types of cookies that are stored on your computer when you
visit one of our websites.
Functional Cookies
Functional cookies are used to offer you, as a website visitor, the correct functionality and user experience.
Functional cookies will store your preferences for your language and login status. Functional cookies are
always stored since they are essential for the proper functioning of our websites. Not giving permission to
store cookies has no consequences for functional cookies.
Analytical Cookies
To determine which parts of the website are most interesting for our visitors we continuously try to measure
with third party software how many people visit our website and which page is visited most. For this
purpose we use cookies. Statistics are made of the information that we collect in this manner. These
statistics give us insight into the number of website visits, which page is visited most and how much time is
spent on the various pages, etcetera. As a consequence we are able to make the structure, navigation and
contents of the website as user-friendly as possible. The statistics and other reports are not traced back to
persons.
We use a Google Analytics cookie for:
– Keeping count of the number of visitors on our web pages
– Keeping count of the times that every visitor spends on our web pages
– Determining the sequence in which someone visits the various pages of our website
– Assessing which parts of our website requires adjustment
– Optimizing the website
Analytical cookies are always stored on your computer. Not giving permission to store cookies will have no
consequences for analytical cookies.
SharpSpring cookie
This cookie is used to make information on the website personal or to provide interesting content. The
SharpSpring cookie can be used to personalize pages and remember information to make your website visit
easier.
17. View, modify or delete personal information
You have the rights to view, modify or delete your personal information. You can do this by informing
Industria via bestuur@industria.tue.nl or via visiting the Industria boardroom. To verify your identity,
Industria will contact you as quick as possible, but at least responds within four weeks to your request. You
can always contact us through the contact information below.
18. Rights of the data subject
Right to be informed. You have the right to be informed about how we use your information. We do this
through this document, through our website and by answering questions sent to us.
Right to access your data. You may request a copy of your data by email to bestuur@industria.tue.nl if you
would like to know what personal data we have about you. This copy of your personal data can also be
given to you in a common (machine-readable) format.
Right to rectification. You have the right to correct inaccurate or incomplete information about yourself
which you can do by email to bestuur@industria.tue.nl.
Right to erasure. You have the right to request deletion of your personal data, for example when it is no
longer necessary for us to process the data for the purpose it was collected, or when you have withdrawn
your consent, which you request by email to bestuur@industria.tue.nl
Right to restrict processing of your data. If you believe your information is incorrect or you believe we use
your data unlawfully, you have the right to ask us to stop or limit the processing, which you request by email
to bestuur@industria.tue.nl
Right to lodge a complaint. You have the right to file a complaint with your national data protection
authority, or the Dutch Data Protection Authority. Complaints to the Authority can be made at Klacht
melden bij de AP | Autoriteit Persoonsgegevens or by sending
written communication to the Authority for the Protection of Personal Data:
Autoriteit Persoonsgegevens
PO Box 93374
2509 AJ DEN HAAG
Telephone number: (+31) – (0)70 – 888 85 00
Fax: (+31) – (0)70 – 888 85 01
Visiting address (only by appointment):
Bezuidenhoutseweg 30
2594 AV Den Haag
Further information about your rights can be found on our institutional website at:
https://www.tue.nl/en/storage/privacy/
These rights can be exercised in accordance with GDPR by sending an e-mail to privacy@tue.nl
19. Modification of the privacy statement
Industria preserves the right to always change this privacy statement. The modifications will be published
at this location and will be announced via email. One month after the announcement the new privacy
statement will be automatically used. Without any further notice you automatically agree with the
adjustments. If you have any objection, you can always report this at the board within one month after the
announcement.
20. Contact
If you wish to react to the privacy statement, you can always make contact:
Postal address:
Study association Industria
Atlas 2.328
Postbus 513 5600 MB
EINDHOVEN
Visiting address:
Technische Universiteit Eindhoven
De Groene Loper 3
Atlas 2.328
5612 AE Eindhoven
Phone number: +31 (0)40 247 2471
E-mail address: bestuur@industria.tue.nl
Conditions VIP Card
Agreed upon by the board of Stichting Technische Bedrijfskunde Borrels, Eindhoven, 2020
1. Definitions
1.1 Industria
Study association for Industrial Engineering Industria.
1.2. STBB
The Stichting Technische Bedrijfskunde Borrels.
1.3. Website
The website of VIP card, https://my.pubcard.nl
1.4. Board
The board of Industria.
1.5. Member
Someone who is a member at Industria and has agreed to buy a VIP card.
1.6. Non-member
Someone who is not a member at Industria and has agreed to buy a VIP card.
1.7. The Villa
The location in which the drinks of Industria are held.
1.8. VIP card
The card needed to order drinks at the bar in The Villa.
1.9. Bartender
The bartender is responsible for the transactions by VIP card.
1.10. Registered VIP card
A VIP card that is linked to the records of that member.
1.11. Records
The personal data of a member. These data consist of first name, surname, TU/e student number, TU/e
e-mail address, date of birth, first year of study, first year at the TU/e and gender.
1.12. Balance
The amount of money present on the VIP card.
1.13. Transaction
The bartender scans the VIP card and notes which products the member or non-member buys.
2. Conditions
2.1. Right of use
All members and non-members can buy a VIP card. Only members can choose to buy a registered VIP
card. If a member decides not to buy a registered VIP card, he or she will have the risk of losing the
balance at the VIP card when it is lost.
2.2. Usage
The VIP card can be used to buy products at the bar when The Villa is opened.
By giving the VIP card to a bartender, the member or non-member agrees to make the needed
transaction to pay for the ordered products. The transaction can only take place when the balance is
high enough.
2.3. Buying a registered VIP card
A member can buy a registered VIP card. The member has to give his or her TU/e student number to
the bartender to make sure the VIP card is registered. If this is done the member automatically agrees
with sharing his or her record to Pubcard. The member gets a link in his or her mailbox to the website
where he or she can see his or her balance.
2.4. Balance
The balance of a User can be seen:
Through the Website, only for members who have linked their Pubcard
By a Tapper
The balance can never be negative. If the User suspects that his balance is not correct, he can ask for
clarification at the secretary of Industria.
2.5. Upgrading balance
The balance of a member or non-member can be upgraded during the drink by pin or by cash. This is
done by paying the amount first and then giving the VIP card to the bartender.
A member who has a registered VIP card can also upgrade his or her balance through Ideal. This can
be done by logging in at the website.
2.6. Refund
During the drink it is possible to get a refund, if a member or non-member thinks that not every
transaction is done correctly. This is only possible during the drink in which the transaction has taken
place. A member can go to the board to get a refund.
If a member decides to stop with VIP card, it is possible to get the balance back. This can be done by
sending an email to the board.
2.7. Validity balance
The balance on the VIP card is validate for a maximum of a year after the last transaction has taken
place.
2.8. Liability
Stichting Technische Bedrijfskunde Borrels is not liable for any damage made by the payment system,
or loss of balance due to technical problems.
2.10. Availability system
The board keeps the right to decide to not use the payment system temporarily.
2.11.
After three years of inactivity, the remaining credit on your VIP-card will be deducted.
3. Privacy
3.1. Privacy statement
The privacy statement of Industria also applies to this service. The statement can be found at the
website of Industria or can be requested at the board.
3.2. Lost VIP card
By loss of a registered VIP card there is no loss of records. Furthermore, a member with a registered
VIP card can contact the board to deactivate the VIP card and get a refund of the balance.
A non-member with a VIP card has also no loss of record when his or her VIP card is lost. A non-member
can’t get a refund, because the VIP card is not registered.
4. Other provisions
4.1. Adjustment conditions
These conditions can be changed at every moment. The member or non-member will be notified of
adjustments minimum a week in advance through the Industria email address.
4.2. Cases which are not included in these conditions
With Cases which are not included in these conditions, the board will decide which action will be taken.
If the member or non-member doesn’t agree with this decision, then the member or non-member can
submit a complaint via the procedure described above.
